Welcome! Join RESOLUT RE as an Office Assistant!
Office Assistant Summary
As an Office Assistant based in our Barton Springs office, you will play an in-person role critical to our daily operations and the smooth running of our office. This position involves a variety of administrative and support duties that contribute directly to the success of our business.
Responsibilities and Duties
- Listing/Transaction Management: Oversee the processing of tenant assignments, listings, leases and sales, maintaining accurate records and ensuring all required documents and approvals are included.
- Communicate with both broker and staff from the regional and corporate level.
- Marketing Support: Coordinate property marketing activities including listings on services and the company website, property photos, signage, and the design and editing of promotional materials.
- Team Supervision: Manage schedules and task distribution for 1-2 team members, ensuring efficient operations.
- Onboarding Support: Assist with onboarding new employees and broker, including the setup of phones and other office systems.
- Financial Administration: Approve transaction invoices and expense reports before processing, liaising with the accounting department.
- Office Administration: Manage general office needs including supplies, equipment maintenance, and office aesthetics. Maintain paperwork related to new affiliations and licenses.
- Additional responsibilities: Perform all other tasks and requests as assigned, adapting to evolving business needs and providing support across various company initiatives.
Client Interaction
- Maintain a welcoming and professional demeanor, managing first impressions for all office visitors and handling incoming calls.
Computer Skills
- Database Management: Create, edit, and manage databases, retrieving records and generating reports.
- Graphics & Presentations: Produce and edit visual content and presentations, integrating graphics as needed.
- Internet & Software Proficiency: Efficient navigation and utilization of internet and office applications, including MS Office (Word, Excel, PowerPoint) and Adobe Acrobat.
- Spreadsheets & Word Processing: Perform advanced data manipulation and document formatting, ensuring high-quality outputs.
Qualifications and Skills
- Previous experience in Commercial Real Estate is preferred but not required.
- Bachelor’s or Associate degree with relevant experience, or an equivalent combination of education and experience.
- Strong mathematical ability and familiarity with financial principles.
- Exceptional written and verbal communication skills.
- Proven ability to provide high-quality customer service.
- Efficient in a fast-paced environment, capable of multitasking and meeting tight deadlines.
- Detail-oriented, organized, and proficient in CRM software.
- Requires reliable transportation, a valid driver’s license, and a clean driving record
Hours & Salary
- Job Type: Full Time
- $19 – $23/Hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Work Location: In person
Download and complete our employment application. Email the completed application along with a cover letter and resume to jobs@resolutre.com.